Submitting final grades from Canvas to SIS (to myZou/Pathway/MyView/JoeSS)

Before you begin - preparing your Canvas course

• Ensure that a Grading Scheme is enabled. See this link for instructions. SIS (e.g., myZou, Pathway, MyView, JoeSS) will only accept letter grades.
• Verify that all gradebook cells have scores.
  • Enter a 0 (zero) for any student who did not complete an assessment.
    Note: While you may zero individual grades by hand, the Default Grade feature can zero all blanks in a single column at once.
    1. In a column with missing grades, choose Set Default Grade from the column's menu.
    2. In the out of box, type a 0.
    3. Do not check the box labelled Overwrite already-entered grades. You will lose all of the other grades in the column and will have to redo them by hand.
    4. Select Set Default Grade.
  • Enter EX (for exempt) for any student who is exempted from an assessment.
• If using extra credit, verify that extra-credit columns are set up correctly. See this link for more information.
• If using weighted grade groups, verify that weighted grades and assignment groups are set up correctly. See this link for more information.
• Verify that All Columns and Grades are Not Hidden by either the Hide feature or Posting Policies. See this link for more information.
• If using Final Grade Override, verify that overrides are correctly entered. See this link for more information.

Note: Failure to follow the steps above may result in incorrect grades based on running totals being sent to SIS.

How to submit final grades

1. Verify that your students' final grades appear correctly in the Canvas gradebook Total column. If you prefer to do your grading in Excel you can upload those final scores to Canvas. See this link for more information.
2. Browse to your SIS website (myZou, Pathway, myView, Joe"SS)
3. Log in with your username and password.
4. From the Main Menu, choose Self Service > Faculty Center > Grade Roster (See Fig. 1).
   
   Figure 1: Choosing the Grade Roster
5. Select get grades from canvas (See Fig. 2).
   
   Figure 2: Get grades from Canvas
6. The Roster Grade column will populate with grades from the Canvas Total column (See Fig. 3).
   
   Figure 3: The Roster Grade Column populated with letter grades.
7. Confirm the grades for each student in the Roster Grade column. You may change any grade in this column from the pull-down menu next to the letter grade. Students who have withdrawn will be shown with an F. Instructors will need to use the Request a Grade Change button in the Grade Roster to change it to a W. Their rows in the roster will also display a Last Date of Acad. Activity.
   Note: This date is the last time they posted to a discussion or collaboration, or submitted a quiz or assignment in the course in Canvas. It may not correspond to the Last Activity column shown in Canvas' People tool.)
8. Select Save at the lower right side of the page.
9. When satisfied with the appearance of the roster, change the Approval Status drop-down menu to Approved (See Fig. 4).
   
   Figure 4: Select Approved in the Approval Status menu.
10. Select Save again to save the approved grades.
11. If you have additional sections to import, select Change Section to return to the list of rosters and repeat from step 5, above. 

FAQs and potential errors

Class not showing up?

The classes you are teaching should be displayed in the tab labeled My Teaching Schedule. If the class(es) you are teaching are not displayed, you are most likely not listed as the official instructor of record for the class. Contact the person in your department responsible for scheduling classes.

Grade roster not showing up or is incorrect

If the grade roster icon is not displayed, the grade rosters may not have been generated for the term yet. Grade rosters are generated at least two weeks prior to the end of the term so that they will reflect the most recent status for each student. Grade rosters are static. This means if a student adds or drops a class after the grade roster is generated, that change will not be reflected on the grade roster.

Last date of academic activity

The University is required to document the last date of academic activity for students receiving federal Financial Aid or Pell and do not earn a passing grade (See Fig. 5).

Figure 5: Select the last date of academic activity

Defining academic activity:

• Physically attending a class where there is an opportunity for direct interaction between the instructor and students
• Submitting an academic assignment
• Taking an exam, an interactive tutorial or computer-assisted instruction
• Participating in an online discussion about academic matters
• Initiating contact with a faculty member to ask a question about the academic subject studied in the course
• Attending a study group that is assigned by the instructor

Canvas' last day of academic activity may include:

• Announcements: posts a new comment to an announcement
• Assignments: submits an assignment.
• Collaborations: loads a collaboration to view/edit a document
• Conferences: joins a web conference
• Discussions: posts a new comment to a discussion
• Quizzes: submits a quiz
• Quizzes: starts taking a quiz

Invalid value in the grade entry box

You will need to manually correct these grades. Invalid grades occur because a student may have dropped, changed to audit, or changed to credit/no credit.

NR, F, W, WWF

If the student is on your grade roll but never attended class, or stopped attending class partway through the semester, you should assign them an NR grade instead of an F. The NR stands for Not Reported and signifies to the Registration & Records Office, Financial Aid Office and Academic Advising Offices that the student did not attend class enough for a grade to be calculated. 

Some students may already have the official grade of W entered. These are students who dropped during the Drop without Assessment time period of the semester. You cannot change this grade. 

Some students may have a grading basis of WWF and a Withdraw Date displayed, but there is no grade entered. These are students who withdrew during the Drop with Assessment time period. 

• If a student drops after the halfway point of the class, you, as the instructor, have the option of assigning a W (Withdrawal) or WF (Withdrawal Failing). When this happens, these are the only two grades you will see in the drop-down list. 
• The Withdraw Date is displayed because if the student was failing at the time they withdrew, you are supposed to assign them a WF according to academic policy. 
• If you do not have the option of assigning a W or WF, it means the student has not officially withdrawn from the course and you must assign a grade.

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