About PTO Cash-In

Description

Eligible employees will have the option to cash-in a portion of their future PTO accruals to receive as a lump-sum payment. To complete the form please utilize the tools below. This option comes in addition to your Annual Enrollment elections. Annual Enrollment is an opportunity for you to review and change insurance elections for the next calendar year. If you do not wish to make changes to your elections, no action is required on your part. The benefit elections you made in 2025 will continue into 2026, with the exception of a Flexible Spending Account (FSA), which requires re-enrollment each year.

Employees must meet the following criteria to be eligible for PTO Cash-In:

• Hospital Employee
• Classified as hourly/non-exempt
• Benefit eligible and accrue PTO
• Last start date/benefit-eligible date must be on or before 7/31/2025

Links

• HR Policy 5029
• PTO Cash-In Q&A
• Leave Cash-In Accrual Election Chart
• Leave Calculator

PTO Cash-In Program Election Instructions

1. Review the policy, FAQ and other informational materials on the PTO Cash-In Information Page.
2. Refer to the calculator to help decide how many hours of PTO you would like to Cash-In, if any. If you have questions about the program, submit them through AskHR.
3. During the University’s Annual Enrollment period, you will be able to submit your PTO Cash-In Election (in addition to making changes to your insurance elections). When you are ready to submit your PTO Cash-In election, navigate to myhr.umsystem.edu and log in using your @umsystem username.
4. From the MyHR home page, click on the MUHC PTO Cash-In tile. Note that this tile will only be visible if you are eligible to participate in the program.
   
   
5. On the PTO Cash-In Landing Page, you will see an overview of the Cash-In Program and how it works. Review this information carefully, and if you do not understand, reach out via AskHR before making an election.
6. After reviewing the program overview, navigate to the menu on the left-hand side of your screen and click on “Submit a Cash-In Election Form.”
   
   
7. On the submission page, you will see some basic employment information, and:
   • Your current PTO Balance (as of 7:30 AM daily)
   • The estimated number of hours you will accrue between submission and payment processing
   • The maximum number of hours available to cash-in
   Enter the number of hours you would like to cash-in in the text box. Next, scroll down and review the Statement of Understanding, which explains the terms of your election. To acknowledge that you have read and understand these terms, toggle the “Acknowledgement” switch. To submit your election, click on the blue “Submit” button.

8.  Once your election is submitted, you will receive an e-mail to your University e-mail address confirming the election process is complete.

   After successfully submitting your election, you may modify your election by repeating the steps outlined in this document. You will receive another e-mail confirming your updated election.

   The deadline for all elections and modifications is 11:59 PM on November 7, 2025. After this time, modifications or elections will not be permitted.

   9. Do not forget that Annual Enrollment begins on October 27, 2025 and ends at 11:59 PM on November 7, 2025. You can make changes to your insurance elections for the 2026 plan year during this time period. Review information online through our Annual Enrollment (umurl.us/enrollment) webpage to research the plan choices that are right for you and for instructions on how to enroll.