How to Request an Unpaid Appointment

Access the Vetting Request Form

Vetting Request Form

Unpaid Appointment Request Process 

The following steps outline how departments or hospital sponsors should request an Unpaid appointment: 

  1. The department or hospital sponsor must complete the Vetting Request Form as the requestor. 
  2. In the 'New Request' section of the form, enter the relevant information for the employee being onboarded. 
  3. Once the form is submitted, the Shared Services team will initiate Adobe Sign onboarding packets and send them to the appointment recipient. 
  4. Appointment recipient must complete the documents.
  5. Shared Services will monitor the completion of the items and contact the appointment recipient with any questions or additional requirements.

External Vendor Process 

The process for requesting an unpaid appointment for external vendors follows the same steps as above. Please ensure all vendor-related documentation is provided during the vetting request submission. 

Frequently Asked Questions (FAQs) 

1. What is the purpose of an unpaid appointment? 

Unpaid appointments provide temporary access and onboarding support for individuals who are not employees but require access to hospital systems and facilities to perform their duties. 

2. How long does it take to process an unpaid appointment request? 

The process typically takes 10 business days, but may vary based on the volume of requests, required documentation, and completion time of candidate. 

3. Can I submit a request for multiple employees at once? 

No, each request must be submitted individually to ensure accurate processing and documentation. 

4. Who should I contact if I encounter issues with the vetting form? 

For technical issues, please contact the Shared Services team at courtesyappointmentrequest@health.missouri.edu.  

5. Do I need to make a staff health appointment? 

The appointment recipient may be required to visit our Staff Health team. For questions about Staff Health items, please contact them at 573-884-8770 or umhshrstaffhealth@health.missouri.edu.

6. When will the unpaid appointment expire and how can it be extended, if needed?  

Most unpaid appointments have an expiration date of May 1 of the corresponding year. Hospital leaders do have the ability track the courtesy appointment termination dates via the Power BI Dashboard Courtesy Appointment Termination Tracker . If dates should be extended, an email should be sent to courtesyappointmentrequest@health.missouri.edu.   

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