How to Request a Courtesy Appointment and Revise a Termination Date

This knowledge article outlines the process for requesting a courtesy appointment, including steps for external non-hospital employees. Courtesy appointments are an important part of our onboarding process and help ensure proper documentation and access for new employees. A link to the vetting request form is provided below.

Access the Vetting Request Form

Vetting Request Form

Courtesy Appointment Request Process 

The following steps outline how departments or hospital sponsors should request a courtesy appointment: 

1. The department or hospital sponsor must complete the Vetting Request Form as the requestor. 
2. In the 'New Request' section of the form, enter the relevant information for the employee being onboarded. 
3. Once the form is submitted, the Shared Services team will initiate Adobe Sign onboarding packets and send them to the employee. 
4. The employee will receive three separate onboarding packets via email. 
   • Standard Onboarding Packet 
   • DMH Caregiver Form 
   • Staff Health Packet  
5. Employees must complete all packets to finalize their onboarding process. 

External Vendor Process 

The process for requesting a courtesy appointment for external vendors follows the same steps as above. Please ensure all vendor-related documentation is provided during the vetting request submission. 

Frequently Asked Questions (FAQs) 

Courtesy appointments provide temporary access and onboarding support for individuals who are not employees but require access to hospital systems and facilities to perform their duties. 

The process typically takes 10 business days, but may vary based on the volume of requests, required documentation, and completion time of candidate. 

No, each request must be submitted individually to ensure accurate processing and documentation. 

For technical issues, please contact the Shared Services Courtesy Appointment team at courtesyappointmentrequest@health.missouri.edu.  

Yes, the non-employee will need to make a staff health appointment upon completion of the staff health Adobe packet. To make a staff health appointment, please contact them by phone at 573-884-8770 or email umhshrstaffhealth@health.missouri.edu .  

All courtesy appointments except for credentialed clinicians have an expiration date of March 1 of the corresponding year. Hospital leaders do have the ability track the courtesy appointment termination dates via the Power BI Dashboard Courtesy Appointment Termination Tracker . If dates should be extended, an email should be sent to courtesyappointmentrequest@health.missouri.edu.