Phenom Hiring Manager Application: How to Manage Hiring Team Members

Hiring Team Roles in Phenom

Each job in Phenom includes these hiring team roles: Recruiter, Hiring Manager, and Interviewer.

• Recruiter and Hiring Manager(s) are pulled from Taleo.
• Interviewer is a Phenom‑only role (not synced from Taleo).

Role Descriptions

Recruiter

• The person listed as Recruiter on the requisition in Taleo appears as Recruiter in Phenom.

Hiring Manager

• Anyone listed in Taleo on a requisition as Hiring Manager, Hiring Manager Assistant, or Collaborator appears as a Hiring Manager in Phenom.
• An MU Health Care employee can also be added as a Hiring Manager directly in Phenom.
• Should be a leader or key participant across departmental screening, interviews, and offer decisions.

Interviewer

• Any MU Health Care employee can be added as an Interviewer in Phenom.
• Interviewers receive limited access in the Hiring Manager app, focused on interviewing and providing feedback.

Comparison: Hiring Manager vs Interviewer

View the Hiring Team

1. Open the Job Page in the Hiring Manager app.
2. Click the hamburger icon (three lines) in the upper‑right.
3. Select Hiring Team.

Add or Remove Team Members

Add a Team Member

1. Open the Job Page → hamburger icon → Hiring Team.
2. Click the pencil icon to edit.
3. Choose Add a Hiring Manager or Add an Interviewer.
4. Search and select the employee.
5. Click Save.

Remove a Team Member

First, determine the source of the person’s role:

• If listed in Taleo (HM / HM Assistant / Collaborator):
  • Ask Recruiter to remove them from the requisition in Taleo (not in Phenom; the syncing connection between Taleo and Phenom will re‑add them if they remain in Taleo).
  • After the person has been removed from the requisition in Taleo, allow up to 4 hours for Phenom to update.
• If added only in Phenom (not in Taleo):
  • 1. Job Page → hamburger icon → Hiring Team.
  • 2. Click the pencil icon.
  • 3. Click the trash can icon next to the person’s name.
  • 4. Click Save.

Interviewer Access to Candidate Profiles

An Interviewer gains access to view a candidate profile when an interview is scheduled between that interviewer and the candidate using Phenom Scheduling.

Visibility to candidate profiles is a key difference between the Hiring Manager and Interviewer roles. As previously stated, Hiring Managers can see all candidates a recruiter has shared on a job. Interviewers can only see candidates they are scheduled to interview.

Collaborate with Your Hiring Team

Use Notes on the candidate profile to centralize updates and feedback.

• Use @mentions to tag hiring team members and trigger notifications.
• Keep actions moving by requesting specific next steps in your note.

Why use Notes?

• Keep communication in one place.
• Promote transparency and teamwork.
• Reduce miscommunication and delays.
• Notify tagged team members instantly.

Here is an example of a Hiring Manager leaving a note that tags the Recruiter. By tagging the Recruiter, the Hiring Manager triggers the email notification below to the Recruiter:

Here is an example of a Recruiter leaving a note that tags the Hiring Manager. By tagging the Hiring Manager, the Recruiter triggers the email notification below to the Hiring Manager:

Best Practices

• Be intentional about who is listed on a req in Taleo—add only those who need visibility for approval or require full candidate action access in Phenom.
• Be cautious before acting in Hiring Manager—some actions cannot be undone.
• Clarify responsibilities when multiple HMs are on one job to prevent duplicate moves or excess notifications.
• Use Notes to keep the team aligned; @mention to drive timely action.
• Plan for time off—consider adding a temporary HM in Phenom to manage candidates during absences.

Links to Other Resources

Recruitment Process Training Content

• Recruitment Process Training for Hiring Teams Overview
• Recruitment Process Training for Hiring Teams: Creating and Posting a Job
• Phenom Hiring Manager Application Overview
• Phenom Hiring Manager Application: How to Access and Login
• Phenom Hiring Manager Application: How to Navigate the App
• Phenom Hiring Manager Application: How to Manage Candidates
• Phenom Hiring Manager Application: How to Use Phenom Scheduling
• Phenom Hiring Manager Application: How to Communicate with Candidates
• Phenom Hiring Manager Application for Interviewers

Helpful Links

• Taleo Login
• Phenom Hiring Manager Application Login
• Position Control Guide
• Taleo Justification Form
• Sign-On Incentive Program
• Creating and Submitting a Requisition for Approval Job Aide

Need Phenom Support?

Submit an AskHR ticket.