Question
What are keyboard shortcuts for New Outlook and Calendar?
Answer
This document includes a list of the most frequently used keyboard shortcuts for New Outlook and Calendar. In the lists below, commands that contain a plus symbol, indicate that the first key is pressed and held while the second key is pressed. If a sequence of keys are separated by a comma, press each key individually.
For a full list of shortcuts, press the ? (question mark) key.
To toggle between Outlook and Calendar, use Control + 1 for Outlook and Control + 2 for Calendar.
Outlook keyboard shortcuts
Managing email messages
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Check for new email
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F9
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Create a new message
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Control + N
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Delete email message
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Delete (to move to trash)
shift + Delete (permanently delete)
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Discard a new message
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Escape
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Flag or unflag a message
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Insert (on six pack of keys)
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Forward a message
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Control + F
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Mark a message as read
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Control + Q
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Mark a message as unread
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Control + U
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Next message
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Control + >
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Previous message
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Control + <
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Reply to a message
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Control + R
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Reply to all recipients of a message
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Control + Shift + R
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Send
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Control + Enter
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Outlook folder management
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Create a new folder
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Control + Shift + E
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Open Inbox folder
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Control + Shift + I
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Switch folders
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Control + Shift + Y
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To go to the list of folders
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Control + Y
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To move a message into a folder
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Control + Shift + V
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Searching email messages
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Find a contact
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F11
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General search
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Alt + Q
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Go to search box
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F3
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Search all folders
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Control + Alt + A
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search subfolders
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Control + Alt + Z
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Search the current folder
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Control + Alt +K
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Message actions
These commands are available within an email message.
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Insert a hyperlink
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Control + K
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Insert an attachment (file)
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Alt, N, A, F, B then select the file and press Enter or select the file, in Windows file manager, then press Control + C, create a new email message, navigate to the message body, then press Control + V.
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Insert an attachment (link to a file)
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Alt, N, A, F
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Open message in a new window
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Shift + Enter
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Save message
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Control + S
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Send message
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Control + Enter
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Spell check
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F7
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Formatting a message
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Bold
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Control + B
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Italicize
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Control + I
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Underline
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Control + U
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Bulleted list
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Control + Shift + L
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Calendar keyboard shortcuts
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Go to calendar
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Control + 2
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New calendar event
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Control + N
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Activate editor toolbar
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Alt + F10
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Send a meeting invite
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Control + Enter
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Create a meeting request
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Control + Alt + Q
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Reply to a meeting
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Control + R
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Calendar movement
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Go to today
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F6 until the Today button is focused.
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Open day view
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Control + Alt + 1
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Open Work week View
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Control + Alt + 2
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Open month view
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Control + Alt + 4
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Go to next week
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Alt + Down arrow
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Go to previous week
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Alt + Up arrow
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Go to next month
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Alt + Page up
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Go to previous month
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Alt + Page Down
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Navigate to event
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Tab
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Open event
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Enter
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Close event
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Esc
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For Additional Assistance
For more information, please contact the IT Accessibility Center at itaccessibilitycenter@missouri.edu or call (573) 884-2828.