Question
How do I format a Word document using keyboard commands?
Answer
Note: When a keyboard command requires that multiple keys be pressed simultaneously, each key is separated by the + (Plus) sign.
Some functions are only available using the ribbon located at the top of the screen. In these cases the keys are separated by a , (comma). Press each key separately.
Navigation Commands
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Move cursor left 1 letter
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Left arrow
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Move cursor right 1 letter
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Right arrow
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Move to next word
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Control + Right arrow
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Move to previous word
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Control + Left arrow
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Move cursor to next line
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Down arrow
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Move cursor to previous line
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Up arrow
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Move to the beginning of line
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Home
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Move to the end of line
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End
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Move to next paragraph
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Control + Down arrow
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Move to previous paragraph
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Control + Up arrow
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Move to next page
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Control + Page down
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Move to previous page
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Control + Page up
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Move to bottom of file
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Control + End
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Move to top of file
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Control + Home
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To select text
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Hold the shift key while using one of the navigation keys listed above
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To select the entire file
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Control + A
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Editing Commands
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Cut
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Select the material you want to move or remove, then press Control + X
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Copy
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Select the material you want to duplicate, then press Control + C
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Paste
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Move your cursor where you want the cut or copied material to be placed, then press Control + V
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Formatting Commands
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Bold
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Control + B
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Underline
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Control + U
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Italicize
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Control + I
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Double spacing
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Select text then press Control + 2
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Single spacing
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Select text then press Control + 1
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Center
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Control + E. Use Control + L to stop centering
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Left justify
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Control + L
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Create bulleted lists
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Control + Shift + L
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Create numbered list
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Control + Shift + N
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Stop bulleting or numbering
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Press Enter twice
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Create a new page
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Control + Enter
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Accessing Key Features
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Creating a table
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Alt, N, T Then enter the number of rows and columns
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Insert new column in a table
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Alt, J, L then either M (to the left) or R (to the right)
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Insert new row in a table
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Alt, J, L then I to insert new row
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Heading - Main
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Control + Alt + 1
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Heading - Section
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Control + Alt + 2
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Heading - Subsection
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Control + Alt + 3
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Changing font
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Control + Shift + F. Can change font type, style, size
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Spell check
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F7
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Thesaurus
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Shit + F7
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Insert page header
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Alt, V, H
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Insert page footer
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Alt, V, F
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Insert footnote
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Control + Alt + F
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Insert Page number
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Alt, N, N
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Change margins
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Alt, P, N
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Select writing style
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Alt, S, L
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Managing Documents
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Creating a new document
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Control + N
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Opening a document
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Control + O
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Saving a document
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Control + S
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Renaming a document
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F12
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Printing a document
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Control + P
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For Additional Assistance
For more information, please contact the IT Accessibility Center at itaccessibilitycenter@missouri.edu or call (573) 884-2828.