UMSystem has signed a data protection agreement with Honorlock, which ensures Honorlock commits to protecting student information. With this in place, many privacy concerns can be addressed by taking the right steps, such as ensuring users understand how their data is handled and how to request its removal.
Professors can include guidance in the syllabus on how students can request deletion of exam recordings after grading. There are two primary options, and we recommend Option 2:
Options:
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Contact the institution (Registrar) directly to request deletion of the recording.
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Submit a request to Honorlock. Honorlock will provide a Right to Erasure form that must be completed and submitted. According to their privacy policy:
“If you would like us to delete any or all information, please email us at info@honorlock.com. To the extent compatible with our legal or regulatory record keeping requirements, we will use commercially reasonable efforts to process such requests in a timely manner.”
Once the form is received, Honorlock will coordinate with the institution before proceeding with deletion.
In either case, it is important to obtain written confirmation that the data has been deleted. Without confirmation, recordings may be retained for six months to a year under standard data retention policies.